Q: When will Realm Makers be in my city/state?
A: As a conference that draws attendees from all over the US as well as abroad, choosing a conference location involves many factors. If your home city is…
- Home to a major conference venue that can offer all the classroom/dining space necessary for 300 students, plus affordable, convenient accommodations
- Accessible to an International Airport with available ground travel to the venue
… then we would be happy to receive your recommendation for considering future locations for the conference. We spend 6-8 months each year carefully researching locations that will be the right combination of comfortable, accessible, and affordable for the majority of those who are in a position to make the professional investment of conference attendance.
Q: How do I change [my appointments, items I added on, classes I picked, guests I want to bring with me, etc.] on my registration?
A: At the bottom of your registration confirmation, you will find a link to create an account with our registration system. Create that account, and you will have access to your registration details to make any changes you need to. Do not start filling out the registration form again–the system will not find you that way. Please navigate through the link.
Q: Can my children come with me to the conference?
A: Yes . . . with a couple caveats
We are committed to making Realm Makers a conference where families can be together. Your entire family is welcome to attend as Conference Guests ($199 each for 2017) which allows them to partake of all conference catering and Keynote sessions, however they may not attend classroom sessions. Nursing infants are allowed in all sessions, but we ask you step out if an infant gets fussy. Children 2 years old and younger do not need to pay any price to attend, yet that also means they will not have their own seat/dish at meals. Your family may also choose to only attend as Awards Dinner Guests ($65 each). Anyone who will have their own plate of food during the meals/breaks they attend will need to pay the guest price.
Toddlers and single-digit-aged kids make it very hard for Mom, Dad, and other conferees to focus during the conference. We won’t pretend to know your children better than you in how they’ll hold up over three busy days with late nights, but if you want the founders’ honest advice, little guys and gals aren’t the best conference companions.
Q: I’m a teen. Can I attend Realm Makers?
A: Yes! Teens 12 to 17 are welcome to register at the Teen discount. All teens are required to have an adult chaperone. No supervision for your teen will be provided by the staff and faculty of Realm Makers. Chaperones are also required to have a cell phone number on record with the conference staff, and be immediately available in the event of an issue.
Q: How much does Realm Makers cost and/or why did the conference price change this year?
A: The standard registration price for Realm Makers this year is $499. The single largest reason for a change in cost is whether meals are included in your registration, and this year most of your meals are included! Plus, we are in a hotel this year and that is another big reason. In general, Realm Makers’s registration price changes each year due to several factors:
- Conference venue
- Faculty compensation
- # of Agents and Editors
The heart of our objective for Realm Makers is to bring you classes from the best voices in Speculative Fiction at the lowest possible price. This year we were also able to offer our attendees a much more comfortable experience! Compare us to any other mid-sized to large conference, and you will find Realm Makers delivers more of what the speculative author needs for less than comparable events.
Q: Are there scholarships available for Realm Makers?
A: Each year, we have a limited number of scholarships available to cover the cost of conference registration. Scholarship recipients are responsible for their own lodging and travel expenses. You can find 2017 scholarship information here.
Q: Where do I stay during the conference? Does the conference staff handle my room reservation?
A: The conference venue, The Atlantis Casino Resort Spa has a block of guest rooms set aside for our group at a discounted rate. Conference attendees must make their own room reservations for Realm Makers via the online reservation system or by calling the hotel toll-free 800.723.6500 . (Use the promotional code “SREALM” to receive the negotiated room rate.) It is important to understand that the number of rooms in our reservation block is limited. You have the option to arrive as early as Monday July 24th and stay through Sunday July 30th at the same contracted room rates. Don’t wait to reserve. The room block is likely to sell out.
***PLEASE NOTE: If you need a room earlier than Thursday night or later than Saturday night, please CALL THE HOTEL to make this reservation. The online room reservation form may act like rooms are sold out if you are extending your stay, but a quick conversation with a reservation specialist will reveal that is not the case. If in doubt, call. If you’re still in doubt, contact us via email.***
Rooms/roommates will not be handled through the conference registration form, as they have been in previous years, however an informal Facebook group was created a couple years ago to facilitate finding roommates at the conference. Search for Realm Makers Roommate Matchup on Facebook. (Realm Makers does not manage or monitor this group.)
Q: How many people can I split my hotel room with?
A: You may house up to four people in a two-bed room at Atlantis. However, the third and fourth occupant each incur a $10 up-charge on the room rate.
Q: I have food allergies. Will I be able to eat at the conference?
A: The catering staff at Atlantis is well equipped to handle most food allergies or special dietary requests. Make sure you let us know of your needs when you register.
Q: Can I record the conference sessions? I want to go back over the information after the conference is over.
A: Sorry, no personal recording will be permitted. We will, however, have conference recordings available for sale so you can hear content you did not attend, or simply squeeze every last tidbit out of the sessions you loved.
Q: Do I NEED a costume to attend the Friday Night Awards Dinner?
A: Nope. Costumes are encouraged, but not required. If you choose to come as yourself, simply dress for a nice night out. We promise you won’t be the only one in “regular clothes.”
Q: What is the conference dress code outside of the Awards Dinner?
A: Conferees tend to dress on the casual side for the conference sessions. Many like to fly their fandom flags with t-shirts and other branded accessories. Bear in mind, if you are going to meet with editors or agents to pitch your manuscript, it’s advisable to put a professional foot forward. No need for full business attire, but dressing up that casual look you usually sport is a good plan. Dressing in the clothes that make you feel good and confident are your best choice, since you’re going to be meeting new people constantly.
Q: When do I find out who I have appointments with?
A: The appointment schedule will be finalized in the month prior to the conference. If you requested appointments on your registration form, you will be contacted, in the order you registered, to choose appointment times. Whether or not you get appointments with the faculty you were hoping for will hinge entirely on whether they still have availability when it’s your turn to pick times. This is why we encourage folks who are pitching to register early.
Q: What if I decide I don’t want to pitch to/meet with a faculty member, agent, editor, or mentor I chose?
A: No guilt required! You can change this with the appointment coordinator at any time. We promise, no agent or editor will hold a cancellation of this type against you. Not showing up for an appointment you didn’t cancel–that’s a different story. Being honest about needing to cancel might open up a time slot for another attendee.
Q: Is there really a Nerf War?
A: There have been Nerf Wars in the past. Whether we can have one every year has to do with the permission of the venue for the current year. It never hurts to pack accordingly. 😉